Privacy notice
Who we are
Trading name, legal status (sole trader or limited company), registered address, contact email, and your ICO registration number once you have one.
What we collect
Split this into ordinary personal data (name, email, phone, payment records) and special category health data — PAR-Q answers, injuries, discomfort, pregnancy or postnatal status, and any training videos you upload.
Why, and on what lawful basis
Contract for delivering the coaching you paid for. Explicit consent, separately given, for the health data and training videos. Legitimate interests for admin. Consent for marketing email, with a record of when it was given.
Who else sees it
Name every processor: the coaching platform, the payment provider, the booking tool, the email tool, the host. State where each stores data and whether it leaves the UK or EEA. Keep a signed data processing agreement from each one on file.
How long we keep it
Give an actual period for each category. Training videos should have the shortest retention — state it and stick to it.
Your rights
Access, rectification, erasure, restriction, portability, objection, and withdrawing consent. How to exercise them, how fast you respond, and the right to complain to the ICO.